Paulo Freire Social Justice Charter School
Board of Trustees Meeting March 13, 2017
Attending: Ruben Sepulveda, Chris Lievense, Stacey Phillips, Heyda Martinez, Ljuba Marsh Absent: Keith Purcell, Joseph Wise, Melissa Mirhej, Bob Brick
Pending Board Members Attending: Rhonda Soto, Brenda Cepeda, Frankie Santos
Absent:, Tom Gardner, Kevin Dumpson
Visitors: Meg Maccini, Selena Goldberg, Leslie Almodovar
Notes taken by: Ljuba Marsh, Clerk
1- Call to Order at 6:15pm
2- Public Comment- No one presented at this time- The Chair will open it again later in the meeting if anyone is interested in speaking
3- Approval of Minutes:
a-Rhonda Soto was listed as attending in visitors and needs to change to attending as a Pending Board Member.
b-Ruben’s name was misspelled
c-On Pg. 3 Joseph’s comment on the waiting list should be clarified as March 2016.
Stacey made a motion to accept the minutes as amended. Heyda seconded the motion. The minutes were approved by a unanimous vote.
4-Motion: A motion was made to affirm the Executive session decision.
Ljuba moves to affirm the executive session. Heyda seconded the motion.
Ruben made the following statement:
The Board in its last meeting authorized an executive session to discuss legal strategy regarding a pending legal matter. The decision was made in that meeting, by unanimous roll-call vote, to retain Attorney Jenny A. Daniell to represent the school and board in responding to a pending legal matter and in other legal matters that might arise. Any expenditure beyond the approved amount will revert back to the Board for its consideration. The motion was accepted by a
5- Finance Report: Keith was not attending the meeting and Ljuba presented the financial report.
6- Executive Director Report- Acting ED absent and will give a report at the next Board meeting.
7-Principal’s Report- Principal is absent-no report this month
8-Founding Principal’s Report- Hiring Process for ED
Ljuba reported that we have three very strong candidates for the Executive Director’s position. Two candidates have finished meeting with our community, and the third candidate will meet on Wednesday, March 15, 2017. All the feedback sheets will go to the Hiring Committee for review on Saturday, March 18, 2017 and they will determine their recommendation to the Board. The recommendation will be shared with the Board at a Special Board meeting on Monday, March 20, 2017. If the Board approves the recommendation, a Letter of Agreement will be sent to the candidate and a meeting will take place between the candidate and the Executive Committee. With recommendations from the Finance Committee, a contract will be determined.
Chris raised a concern that students were told that only the ones who sat in on the first interview would be allowed to go to the other candidates’ interviews. Rhonda stated that she asked all the students who wanted to be part of the process and everyone had a chance to take part. A large number of students are taking part in the process. Chris said some students were not informed and Stacey agreed. Both thought anyone should be allowed to attend.
3- Plans for retention of teachers and students
10-Student report- Frankie reported that students participated in the White Ribbon Day, to end domestic violence. He felt is was a successful experience.
11-Parent report-at the last parent meeting there was concern about:
Stacey reported that there will be a mandatory meeting 3/15 for seniors. There are 68 graduating seniors. At the meeting there will be a discussion about senior fundraising, prom dress donations. There needs to be a fundraiser that provides the students with money for prom and graduation. One parent would like a class ring ceremony. There needs to be more brainstorming for more senior fundraising.
12- Unfinished Business- Issues will wait until the next Board meeting
13- New Business- Ruben said that Bob Brick wanted to work with O’Connell on a new site for the school.
Ruben stated that our contract with our current site will be up in 2½ years
Ljuba stated that we need a Site Committee- we had one before
It was discussed and agreed that we first need to hire an Executive Director and that person will begin working on a permanent site for the school and that person will facilitate the site committee.
Heyda-motion The Site/Building Committee will wait until our Executive Director is Hired-Seconded Ljuba- Motion approved unanimous vote
Frankie- wanted to know if we did we do any outreach- historically- we did door to door and went out to the community- we need more effort in getting groups but other communities- Frankie was reminded of his suggestion for an Essential class supporting enrollment.
Heyda-the school is going through a very difficult moment- we should restructure ourselves as a Board We need a Board retreat
It was agreed that a retreat would be a good idea to plan before school ends- Ruben will contact the Mass Charter Association to see about facilitation of a retreat
Ruben identified one item we need to address at the retreat : Board Bi-Laws
Rhonda- stated that there are books that would be helpful such as: Charter Board on Track- A tentative date for a Board retreat was scheduled: Saturday-May 20, 2017
Stacey expressed that she would like to hear more from staff and students.
Ruben- Discussed staff talking to the media about the school concerning the Day for a Woman Event.. Ruben thinks we should have a policy about when staff can speak on behalf of the school. Frankie- asked how can you control a policy to speak on behalf of the school? Can someone give their opinion?
Ruben felt we have a responsibility as a school and expressed that students should have been involved in the planning and education involved in this event.
Heyda- stated that when we speak about social justice we need to speak the same language- She felt we needed a training-
Rhonda- stated that we have trainings during orientation- and had a number of Professional Development Days working on our idea of social justice- and what Paulo Freire meant by social justice.
Stacey- announced that she will be facilitating the Social Justice Committee and would like to see more focused education around these events. Stacey mentioned that Holocaust Remembrance Day was not acknowledge and would like to make a schedule for different events throughout the year, so the school can use these to have planned educational programs for our students. As a social justice committee, she felt this was extremely important.
Heyda- stated that schools react like families- we need to look at the structure of what is going on- if the messages aren’t clear or direct.
Stacey related that parents would like a Board set up with summer programs- jobs and activities-
It was stated that there was a proposal of an essential- for scholarships and programs-also focusing on available certifications-
Meeting adjourned at 8:24